Gray Lit Discussion Points for Annual Meeting

Grey Literature

 Grey literature

  • Produced on all levels of government, academia, business
  • Publishing is not the primary activity of the producing body
  • Difficult to identify and obtain through usual publishing channels
  • Lack of bibliographic control
  • Often not captured in databases and catalogs

 Within transportation, grey literature encompasses, but is not limited to:

  • Technical reports
  • Project reports
  • Working papers
  • Technical notes
  • Environmental impact statements
  • Consultant reports
  • Interim and draft reports
  • Memos
  • Engineering documents
  • Conference proceedings
  • Preprints

Aspects of grey literature we may want to consider include:

  • Production
  • Processing
  • Distribution
  • Access
  • Use
  • Preservation

Discussion points for LIST meeting:

  • What types of literature pose biggest challenges?
  • What are most important categories?
  • What's most needed and most elusive?
  • Where could LIST make an impact? What could we tackle short-term or long-term?
    • Disseminate information such as Grey Guide Repository for good practices and Guidelines for the Production of Scientific and Technical Reports: How to Write and Distribute Grey Literature
    • Encourage agencies to deposit their reports and other grey literature in repositories
      • Produce list of recommended repositories
      • Promote how such deposits are in agencies’ interests
  • Develop guidelines of alternative means of discovering (find and access) grey literature, such as scanning bibliographies and contacting researchers.


LIST Programs for 2014 Annual Meeting

This year LIST is sponsoring or co-sponsoring the following presentations. If, you are available, please support the Committee and attend as many of these as you can.


Monday 10:15AM- 12:00PM

Session 288

e-Books and Transportation: Familiar Technology in a New Setting

Roberto A. Sarmiento, Northwestern University, presiding

Lectern Session | AICP Certification Maintenance Session

Data and Information Technology, Education and Training, Policy

More Details...

Hilton, Columbia Hall 7



Monday 1:30PM- 5:30PM

Library and Information Science for Transportation Committee

Roberto A. Sarmiento, Northwestern University, presiding

Administration and Management, Data and Information Technology

More Details...

Hilton, Columbia Hall 3



Tuesday 10:15AM- 12:00PM

Session 560

What CEOs Need to Know About Transportation Data for Better Decisions

Jack R. Stickel, Alaska Department of Transportation and Public Facilities, presiding

Lectern Session | AICP Certification Maintenance Session

Data and Information Technology, Hot Topic: Big Data

More Details...

Hilton, Lincoln West


Tuesday 7:30PM- 9:30PM

Session 724

Managing Information and Knowledge: Tools of the Trade

Turo Dexter, Federal Transit Administration, presiding

Lectern Session | AICP Certification Maintenance Session

Administration and Management, Data and Information Technology, Transportation, General

More Details...

Hilton, Georgetown East


Event Date:                Monday, January 13, 2014, 1:30 – 5:30 PM

Event Location:         Hilton, Columbia Hall


1:30-1:40 Welcome and member introductions (R. Sarmiento, All)

1:40-1:50 Announcements (ALL)

1:50-1:55 Approval of October 2013 Minutes. See minutes here (R. Sarmiento)

1:55-2:05 Chair’s update and future plans (R. Sarmiento)

2:05-2:10 LIST Membership Drive (RAS)

2:10-2:25 Literature Review Project Update (R. Sarmiento +)

2:25-2:35 NTL updates (A. Wilson)

2:35-2:45 TRB Announcements (J. Bryant)

2:45-3:15 Gray Literature: Focusing Discussion (Bob Sweet, Introduction. See additional talking points developed by Rita Evans and Kendra Levine)

3:15-3:30 Break

3:30-4:15 Paper Presentation:  Evolution of Data Creation, Management, Publication, and Curation in the Research Process by Lisa D. Zilinsky, et al. Purdue University

4:15-4:30 Committee Research Coordinator Update (CRC) (S. Sillick & D, Jared)

4:30-4:45 Program Ideas and Brainstorming Session for TRB Annual 2015 (All)

4:45-4:55 LIST’s role in public access plans for research reports and open data (M. Moulton)

4:55-5:05 TRB Information Services Activities Update (L. Loyo)

5:05-5:15 International Information Update (B. Sandstedt)

5:15-5:20 International Access of US Resources Project Update (R. Sarmiento)

5:20-5:25 TRB - Access to International Transportation Research Information Conference Update

(R. Sarmiento)

5:25-5:30 Other Business

5:30 Meeting Adjourns

SWOV New Knowledge Centre

Dear colleagues,

From the Netherlands, I wish you all the very best for 2014. I also would like to bring you good news: the SWOV Library Portal is on-line.

The SWOV library is transforming into a large knowledge centre. Since December 2013, the SWOV Library Portal is on-line.

All publications on road safety and related areas can be found by using the Library Portal.
Access is not only provided to the SWOV publications, but also to relevant collections in other countries all around the world.

After registration the Library Portal can be used free of charge. (To use the Portal, you do not necessarily need to register, but it offers many more goodies if you do. Like, for example, export to Endnote, create your own library, etc..)

Have fun and spread the word, please.

Kind regards,

Mrs. C.D. van den Braak
senior librarian / information specialist
SWOV Institute for Road Safety Research - P.O. Box 93113 NL-2509 AC The Hague The Netherlands - T +31 70 317 33 07 / F +31 70 320 12 61 

"Reflections on the future of the research library"

This is an interesting article on the evolution of research librarians. You can substitute "university" for "DOT" and i believe it will apply quite well.



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